Renewal, Tenure, and Promotion

The University shall have a review committee to consider tenure and other matters specifically assigned to this committee in the Agreement - see (Article 15.8.4) for details.

University Review Committee 2023-2024 Members List

Renewal of Probation
Each employee who holds a probationary appointment shall be considered for renewal during the final year of the initial probationary appointment unless considered for tenure - (Article 14).

Tenure
Tenure means the appointment of an employee to a permanent position on the academic staff of the University - (Article 15). 

• Tenure Process Chart

Promotion
An employee may be considered for promotion to the next rank in any year - (Article 16).

• Faculty appointed prior to July 1, 2012 will continue to be considered under the 2002 University Standards and College Standards approved in conjunction with the 2002 University Standards for their tenure decision. View 2002 Memo.
• Faculty appointed on or after July 1, 2012 will be subject to 2011-12 University Standards and corresponding College Standards for tenure, renewal of probation and promotion decisions. View 2012 Memo.
• Faculty appointed to an AP position on or after July 1, 2011 will be subject to 2011-12 College AP Standards for tenure, renewal of probation and promotion decisions.

For College Standards for Promotion and Tenure, visit URC SharePoint site.
For Department Standards for Promotion and Tenure, visit URC SharePoint.

Preparation

• Candidate checklist. Please refer to the candidate checklist for preparation of case files. The checklist lists the material candidates are required to submit to their Department Head or Dean (in non-Departmentalized Colleges) for renewal of probation, tenure, continuing status or promotion.
• URC Expectations for Teaching Assessment - memo from January 2021
• The Well Prepared Candidate Workshop Presentation (renewal & tenure), the Well Prepared Candidate Workshop Presentation (promotion), and the Well Prepared Candidate Workshop Presentation (for Deans, Department Heads, and Administrative Staff).
• Forms are available below

Guidelines
To assist members of Department, College and University Review Committees, files are to be prepared and submitted using the Guidelines for Preparation of Case Files for Renewal of Probation, Tenure, and Promotion.

Submission
Submit your case files through Committee Submissions SharePoint site.

• Calendar for Collegial Processes

Information for departments and colleges

• Candidate cover sheet (Word | PDF)
• Sample rationale statement from college review committee (Word | PDF)
• Form letters to external referees - non-departmentalized colleges (Word | PDF)
• Form letters to external referees - departmentalized colleges (Word | PDF)
• Sample letters to other reviewers - non-departmentalized colleges (Word | PDF)
• Sample letters to other reviewers - departmentalized colleges (Word | PDF)
• Template for table of contents for a case file (Word | PDF)

Renewal of Probation

• Form T1R: department or non-departmentalized college (Word | PDF)
• Form T2R: college review committee (Word | PDF)

Tenure

• Form T-1: department or non-departmentalized college (Word | PDF)
• Form T-2: college review committee (Word | PDF)
• Annual Review (statement on progress toward tenure)  (Word | PDF)

Promotion

• Form PR-1: department or non-departmentalized college (Word | PDF)
• Form PR-2: college review committee (Word | PDF)
• Annual Review (statement on progress toward promotion) (Word | PDF)

CVs

Find information on updating curriculum vitae.

Access to Information Procedures

Find more information here.