Retirement, Resignations, Terminations

Employees shall be entitled to retire on any June 30 coincident with or following their 55th birthday, provided that those who choose to retire prior to their 60th birthday shall have completed a minimum of 10 years of service at the university.

Employees who have met these requirements shall give the Employer notice before the effective date of retirement. It is desirable to give the Employer twelve months notice; however, the Employee shall give at least 90 days notice before the effective date of retirement.

For more information see Retirement (Article 24)

Procedure

1. The faculty member submits to the dean a letter stating the intent to retire and effective date proposed for the retirement.
2. The dean accepts and confirms the retirement by sending a letter to the employee. This confirmation letter must state the specific date on which the retirement is to be effective. Copies of the dean’s confirmation letter with a copy of the employee’s letter of retirement shall be sent to the Office of the Vice-Provost, Faculty Relations, the department head, and Human Resources Division.
3. The Human Resources Division will advise the employee of retirement procedures and will notify payroll, benefits, research accounts, the Parking Office, Employee and Student Accounts, the Library, Bookstore, Computing Services and University Club that the employee has retired.

A Reduced Appointment Retirement Plan (RARP) shall be available to employees who are 55 years of age or older. The term of the reduced appointment retirement plan shall be for minimum of 12 months and a maximum of 36 months. Employees shall be considered retired at the end of the term of the reduced appointment.

For more information see Reduced Appointment Retirement Plan (Article 24.5).

Procedure

1. Employees who wish to participate in the RARP shall notify their department head, dean and USFA no less than three months prior to the date on which the reduced appointment is to begin, except by mutual agreement between the Employer and the employee.
2. The dean confirms the appointment by sending a memo and the changes to the assignment of duties approved according to Article 11 to the Office of the Vice-Provost, Faculty Relations and the department head with a copy of the employee's letter wishing to participate in the RARP.
3. The Office of the Vice-Provost will send a letter to USFA to be reviewed by the Joint Committee for the Management of the Agreement (JCMA). Once the RARP has been reviewed by JCMA, the reduced appointment is irrevocable and constitutes notice under Article 24.2.

The title Professor Emeritus/Emerita is an honour bestowed by the president upon retiring colleagues. It is given in recognition of retirees’ service to the University of Saskatchewan as teachers and scholars. 

• Emeriti (Professor/Librarian) Standards and Procedures

For employees in-scope of the University of Saskatchewan Faculty Association (USFA), the period of notice to the employer and permissible dates for resignation are described in Resignations (Article 23). Similar requirements should apply for faculty out-of-scope of the USFA.

Procedures:

1. The staff member must submit to the dean a letter stating an intent to resign and the effective date proposed for the resignation.
2. The dean accepts and confirms a resignation by sending a letter to the employee. This confirmation letter must state the specific date on which the resignation is to be effective. Copies of the dean’s confirmation letter with a copy of the employee’s letter of resignation shall be sent to the Office of the Vice-Provost, Faculty Relations, the department head, and the Human Resources Division.
3. The Human Resources Division will advise the employee of termination procedures and will notify payroll, benefits, research accounts, the Parking Office, Employee and Student Accounts, the library, Bookstore, Computing Services and University Club that the employee has resigned.

Terminations for reasons other than resignation or expiry of a term appointment are authorized by the president’s office with notification to the dean of the action taken.

Procedures:

1. The president’s office will advise the dean, the provost and vice-president academic, Board of Governors and Human Resources Division of the action taken.
2. The Human Resources Division will notify the various offices listed in Section A(b) that employment has been terminated.

Academic staff are expected to use their vacation entitlement prior to resignation or retirement. Normally, payment will not be made in lieu of unused vacation time. Any exception must be approved in advance by the provost and vice-president academic.

Procedure: The dean shall obtain approval of the provost and vice-president academic before authorizing an exception to this policy. The funds for such a payment must come from college resources.

Review information about your benefits (including pension) when planning for retirement or if you are leaving the university for other reasons.

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