There are four paths to adjusting a faculty member's salary on a temporary and/or permanent basis.
ANNUAL SALARY REVIEW
In addition to the salary scale adjustment, each employee may be eligible for one of the following types of salary actions each year as appropriate:
- awarding a Career Development Increase or part thereof;
- awarding a Special Increase in accordance with Article 18.104.22.168;
- awarding a combination of (i) and (ii);
- withholding a Career Development Increase.
Article 17 of the USFA collective agreement outlines the details of salary actions and Article 18 outlines the details of salary and salary action amounts.
An employee may receive extra compensation for certain extraordinary teaching or non-teaching assignments as outlined in Article 18.5.
Salary adjustments can be made in the case of an emergency where a salary anomaly arose out of placement on the salary grid at the time of appointment, or there was a demonstrable risk of losing a faculty member because of higher salaries at comparable institutions. For more information see Article 17.5.7.
A stipend may be issued to faculty appointed into a leadership position (such as a department head or assistant dean) or is appointed into a chair position. See articles 18.8 and 18.10 for additional details.
Salary adjustments for faculty are governed by the USFA Collective Agreement as per Articles 17 & 18.
The following decision-making bodies may play a role depending on the type of salary adjustment action:
- Department Salary Review Committee
- Department Head and Assistant Dean Salary Review Committee
- College Salary Review Committee [non-departmentalized colleges]
- College Review Committee [departmentalized colleges]
- President's Salary Review Committee (PRC)
- Joint Committee for the Management of the Agreement (JCMA)
The powers and composition of these committees are outlined in the collective agreement.
The standards of performance for the award of Special Increases (SIs) are defined by the respective salary review committee and communicated to faculty prior to the year they take effect. Standards for the award of SIs shall be established in accordance with Articles 17.2 and 17.3.
The criteria for the award of SIs may differ from department to department and from college/school to college/school as a result of unique aspects or expectations of the discipline that may be internal and/or external to the University. Standards of performance shall take into account variability in the assignment of duties across employees in the academic unit.
Evaluation will be based on information provided by each employee as documented in a current CV update and in accordance with applicable standards for the award of Special Increases and Article 17.5.6 (ii).
The current standards for each academic unit are provided below:
|College of Agriculture & Bioresources||2011|
|College of Arts & Science||2011|
|College of Dentistry||2011|
|College of Education (2019)||2019|
|College of Engineering||2016|
|Chemical & Biological Engineering||2018|
|Civil, Geological, & Environmental Engineering||2017|
|Electrical & Computer Engineering||2011|
|Ron & Jane Graham School of Professional Development||2019|
|College of Kinesiology||unknown|
|College of Law||unknown|
|College of Medicine||2011|
|College of Nursing||2011|
|College of Pharmacy and Nutrition||2012|
|Edwards School of Business||2011|
|Finance & Management||2012|
|Human Resources & Organizational Behaviour||2013|
|Management & Marketing||2011|
|Johnson-Shoyama Graduate School of Public Policy||2011|
|School of Environment and Sustainability||2016|
|School of Public Health||2011|
|Western College of Veterinary Medicine||2012|
Each decision-making body shall define its own procedures in accordance with its powers and obligations outlined in Article 17. Below are the procedures for submitting a case file for merit consideration and the activities that take place to issue awards.
|1||College/school and/or department||
||June 30||17.5.6 (ii)|
||Sept 1||22.214.171.124 and 12|
||Jan 31||17.4.2 or 17.4.4|
||Feb 28||17.5.5, 17.5.4, 17.5.6 (vii)|
|7||President's Review Committee||
Colleges/schools may recommend employees to the President's Review Committee (PRC) for merit. The PRC asks for the following information to be incorporated into their recommendation:
- A covering memo capturing:
- a ranked list of recommended employees; and
- a summary of the process followed by the committee.
- The salary review casefiles of each recommended employee containing:
- the completed and signed salary review form(s);
- CV updates 1 and 2 for the period under consideration; and
- any other material that junior committees used to deliberate.
Employees who wish to appeal the decision of a department or college/school decision are asked to submit the following:
- An appeal letter;
- The completed and signed salary review form(s);
- CV updates 1 and 2 for the period under consideration.
Guidelines and Forms
DOCUMENTING MERIT DECISIONS
A college/school and/or department may request additional information from their eligible faculty. The following forms must be completed for all eligible faculty and added to the salary review case file:
- SRF 1: Completed by the Department and Department Head & Assistant Dean Salary Review Committees
- SRF 2: Completed by the College Salary and College Review Committees
It is encouraged to document the quality of contributions outlining the impact and significance of the work, not just the quantity, which is noted in the cv update forms. Examples of salary review decision rationales can be found here.
COMMUNICATING MERIT DECISIONS TO FACULTY
A protocol has been developed by the university and the USFA to clarify the disclosure standards required from department and college salary committees pursuant to the salary review articles in the collective agreement.
|June 30||The department head or dean advises employees on such information to include in the salary review casefile.|
|September 1||Employees to submit salary review case file to the department head or dean.|
Department salary review committees shall have:
College salary/review committees shall have:
|February 28||Employees wishing to appeal the decisions of a salary committee shall have submitted their appeal to email@example.com|
|March 31||The President's Review Committee shall have considered all cases and submitted its decision to the President for the information of the Board.|