About

There are different types of leaves that you may be eligible for during your employment. Review the following articles of your collective agreement for terms and conditions:

Learn more about individual Leave procedues below.

Sabbatical Leave

Terms and Conditions

Applications

Entitlements and Responsibilities
  • Information for Sabbaticants
  • A report on the work done related to the sabbatical shall be submitted by the employee to the Dean or Committee, through the Department Head or Dean, no later than three months after the end of the sabbatical leave.

2021 - Sabbatical Expense Fund Letter of Understanding

Parental Leave

Terms and Conditions

Applications

  • Employees shall be expected to give as much written notice as possible (but not less than four weeks, except in emergency situations) to the Department Head and Dean. 
  • View steps for applying for a leave.
  • Once the necessary information has been entered into the online form, you are required to download, print, sign the form, and then submit to your department and/or dean who signs it and forwards to Faculty Relations who ensures the proper approval process is followed.

Administrative Leave

Purpose of Administrative Leave

  • Eligible in-scope and out-of-scope faculty are entitled to administrative leave following their service in administrative appointments, and subject to approval of an accepted proposal of activities to be completed during the leave. The proposal for administrative leave shall outline activities and responsibilities that foster professional development, enhance their role as a teacher/scholar, and provide an opportunity for the individual to focus on their research and scholarly activities. The activities and responsibilities outlined in the proposal must be of significant mutual benefit to both the individual and the university.
  • Eligible faculty are entitled to a 12-month leave following 5 years of administrative service, or a 6-month leave following 3 years of administrative service. Leaves should commence January 1 or July 1 of a given year, unless special arrangements have been made.
  • Upon conclusion of the leave, a summary report of leave activities is to be submitted to the Vice-Provost, Faculty Relations, and to the dean/executive director (if applicable), within three months of the end of the leave.

Application Process

For in-scope faculty: Complete the form below and attach your Curriculum Vitae, updated to June 30 of the current year.

In-scope application form: Word | PDF 

  • This package should be submitted to the dean/executive director by November 30 of the academic year preceding the leave (as per Article 21.9 of the Collective Agreement). Once completed and approved by the dean/executive director, the dean/executive director’s office should forward your leave package electronically to the Vice-Provost, Faculty Relations. Their office will notify you once your leave package has been reviewed.

For out-of-scope faculty: Complete the form below and attach your Curriculum Vitae, updated to June 30 of the current year.

Out-of-scope application form: Word | PDF

  • Once completed, send the form electronically to the Vice-Provost, Faculty Relations. Their office will notify you once your leave package has been reviewed.

Other Information for Administrative Leave

Terms and Conditions

Entitlements

  • Accountable travel expense account (Article 22.13): for travel expenses incurred during the leave. Several claims may be submitted during the leave; all claims should be submitted no later than two months after the end of the leave.  Travel advances are not issued against this fund, although it can be used to pay for a ticket prior to leaving. To be claimed through Concur, the university's travel and expense tool.
  • Professional expense account (Article 22.12): the ‘regular’ amount for all faculty is still available during administrative leave; however the additional allowance for department heads (Article 18.8.2) is not.  Claims may be submitted through Concur.  It is best to use the travel expense account before accessing APEF (unused APEF mounts may be carried forward into the next year, the travel fund does not)
  • Sabbatical Leave Research Grants (Articles 21.9 and 20.11): available for administrative leave projects as long as the individual “can reasonably demonstrate to the appropriate research committee that such funds are required for research to be carried out during the [] leave.” Word | PDF
  • Promotion and Special Increases (Article 18.7.5): anyone on administrative leave is eligible for promotion and special increases while on leave.

Leave with Pay

Terms and Conditions

Leave with pay for urgent personal reasons (bereavement, family illness, etc.) shall be granted for short periods of time.  Before taking such leave, an employee should, if possible, obtain permission from the Department Head or Dean so that arrangements can be made to carry on the employee's duties during the period of absence.

Leave without Pay

Terms and Conditions

Applications

  • Applications for leave without pay shall be made no later than six calendar months before the date on which the intended leave is to begin. 
  • View steps for applying for a leave.
  • Once the necessary information has been entered into the online form, you are required to download, print, sign the form, and then submit to your department and/or dean who signs it and forwards to Vice-Provost, Faculty Relations. They will ensure the proper approval process is followed.

Educational Leave

Terms and Conditions

Application

  • Applications for educational leave must be submitted to the Provost and Vice-President Academic no later than six calendar months before the date on which the intended leave is to begin.
  • View steps for applying for a leave.
  • Once the necessary information has been entered into the online form, you are required to download, print, sign the form, and then submit to your department and/or dean who signs it and forwards to the Vice-Provost Faculty Relations who ensures the proper approval process is followed.

Other Leaves

Benefits

Review information about your benefits while on leave and your benefits while travelling if you plan on travelling while on leave.

Questions?

All questions can be directed to: